AI for School

Leader's Toolkit · for heads, deputies, AI leads and DPOs · EU & UK

The AI Literacy Leader’s Toolkit

This pack has seven school AI documents as blank templates and written out in full for two complete example schools (a JCQ secondary in England and an IB continuum school in Spain), plus the readiness checklist, the tool vetting record, the training file and the parent letters.

Fourteen Word documents for assessment, policy, staff training, curriculum planning and parent communication.

Buy the pack See what’s inside first
Five school staff around a meeting-room table: a laptop shows an AI literacy framework diagram, a hand-drawn mind map and sticky notes cover the table, and a term planning grid fills the whiteboard behind them.

Written against the rules your inspectors will name. These include the EU AI Act (Article 4 staff AI literacy, applying since 2 February 2025 and supervised nationally from August 2026; Article 50 transparency; the Annex III high-risk education uses), GDPR and UK GDPR, and JCQ AI Use in Assessments, Rev 2, 30 April 2025. Curriculum content maps to the AILit Framework (EU/OECD, 2026), cross-checked against UNESCO’s student framework (2024).

What’s inside

Four steps, eight documents, two example schools

The free school leaders’ guide explains the seven documents. This pack provides blank templates and two completed examples for each one.

1

Assess

A 35-item readiness checklist in six sections, printable, done in one leadership meeting. Every item names the evidence you would show if an inspector, a parent or a regulator asked.

35 checks · six sections · scoring bands
2

Govern

The seven documents as blank templates, the tool vetting record in full, and two complete sets, filled in, from the two example schools.

The bulk of the pack · EU & UK paths
3

Train

The training plan, five role-based session outlines, the attendance record, the refresh log and the induction item. Dated and filled, this file is your Article 4 evidence.

Office, classroom, leadership, learning support
4

Teach & tell

The curriculum mapping grid, a plan for the first term, four parent communication templates and the student assembly outline.

Lessons and the letter, in the same week

The seven documents, in full

  • 1
    Whole-school AI policy. Ten sections covering scope, definitions, principles, permitted and prohibited uses, the approval route, assessment, data protection, incidents, community transparency, review. Universal
  • 2
    AI literacy curriculum statement. The shortest document and the one an inspector asks for first. It covers the framework, map, age arrangement, screen-free share, tracking. Universal
  • 3
    Assessment integrity addendum. The acknowledgement rule, authentication before and after the declaration, marking, exam-day devices, and honest wording on detectors. UK / JCQ first, with the IB version written out in full
  • 4
    Tool vetting record, DPIA and FRIA screen. One record per tool, with five knock-out findings that end an assessment early, a 15-question bank for high-stakes tools, AI Act risk classification built in, and the fundamental rights impact assessment the Act has required of schools since 2 August 2026. EU · UK · structured on UNICEF’s EdTech for Good Framework 2.0
  • 5
    Staff guidance and the Article 4 training file. The staffroom one-pager, plus the whole of Step 3 as its evidence half. EU first; competence evidence everywhere
  • 6
    Parent and carer communications pack. Launch letter, age lines with the reasons, homework note, exam-season note, student assembly outline. Universal
  • 7
    Student agreement, age-banded. One page per band, in student language, taught rather than merely signed. Universal · adjust to your consent age

The two example schools

The British path

Fenwick Vale School

A fictional secondary in England covering its JCQ centre, UK GDPR, DfE context and digital consent age 13. All seven documents written out with one defensible decision made at every fork.

The EU international path

Aurelia International School, Valencia

A fictional IB continuum school in Spain covering the EU AI Act, GDPR with Spain’s consent age of 14, the AEPD as supervisory authority, an international parent body. All seven documents, again in full.

Teaching British qualifications inside an EU host country? Combine the two: the JCQ material from Fenwick Vale, the AI Act and GDPR material from Aurelia. The pack shows where the seams are.

Bought once, for one named school. Your leadership team keeps the documents permanently, adapts them, and publishes them under your school’s own name.

What your leadership team gets:

  • The 35-item readiness checklist, printable, with scoring bands
  • All seven documents as blank fill-in templates
  • Two complete sets, filled in: a JCQ secondary in England, an IB school in Spain
  • The tool vetting record in full, one copy per tool, with the five knock-outs
  • The Article 4 training file: plan, five session outlines, attendance and refresh records
  • Four parent letters, the curriculum mapping grid and a plan for the first term

Your school and its tax number are recorded at checkout. Payment is handled by Stripe, and your access link arrives by email afterwards. Sold under the AI Literacy Leader's Toolkit Licence, which you accept at checkout. Need an invoice or a purchase order? Write to [email protected].

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Staff using a school licence can write to [email protected] for a new link.

This is careful general guidance, not legal advice: your data protection officer and your school’s counsel have the final word on anything you adopt. Both example schools are fictional, and every decision shown in them is one defensible choice rather than the only one.

Licence: the pack is licensed to the purchasing school, for use across that school’s own staff and sites. Adapt the documents freely into your own policies. Please don’t redistribute or resell the pack itself. Multi-school groups and trusts: write to [email protected].

Document 4 is structured around the three-layer evidence approach of the EdTech for Good Framework 2.0 © 2026 UNICEF, licensed CC BY 4.0, with questions and guidance written by AI Safe Lens and matched to GDPR and EU AI Act obligations. UNICEF does not endorse AI Safe Lens or this adaptation.

The free school leaders’ guide includes the readiness checklist and explains each document. The classroom library lists the available lesson packs.