AI for School / Leadership pack

Leadership pack · for heads, deputies, AI leads and DPOs · EU & UK

The AI Literacy Leadership Pack

Every school now needs the same seven documents, and almost none of them exist yet. This pack has all seven as blank templates and written out in full for two complete example schools — a JCQ secondary in England and an IB continuum school in Spain — plus the readiness checklist, the tool vetting record, the training file and the parent letters.

Assess, govern, train, teach & tell: the four moves from our free school leaders’ toolkit, with the working versions of everything it describes.

Get the pack · €149 See what’s inside first

Written against the instruments your inspectors will name: the EU AI Act (Article 4 staff AI literacy, applying since 2 February 2025 and supervised nationally from August 2026; Article 50 transparency; the Annex III high-risk education uses), GDPR and UK GDPR, and JCQ AI Use in Assessments, Rev 2, 30 April 2025. Curriculum content maps to the AILit Framework (EU/OECD, 2026), cross-checked against UNESCO’s student framework (2024).

What’s inside

Four steps, eight documents, two worked schools

The free toolkit tells you what the seven documents are. This pack is the documents: fill-in templates with the decisions left open, and two complete sets with the decisions made, so you can see what a defensible answer looks like before you write your own.

1

Assess

A 35-item readiness checklist in six sections, printable, run in one leadership meeting. Every item names the evidence you would show if an inspector, a parent or a regulator asked.

6 minutes of honest ticks · scoring bands
2

Govern

The seven documents as blank templates, the tool vetting record in full, and two complete worked sets from the two example schools.

The bulk of the pack · EU & UK paths
3

Train

The training plan, five role-based session outlines, the attendance record, the refresh log and the induction item. Dated and filled, this file is your Article 4 evidence.

Office, classroom, leadership, learning support
4

Teach & tell

The curriculum mapping grid, a first-term rollout plan, four parent communication templates and the student assembly outline.

Lessons and the letter, in the same week

The seven documents, in full

  • 1
    Whole-school AI policy — ten sections: scope, definitions, principles, permitted and prohibited uses, the approval route, assessment, data protection, incidents, community transparency, review. Universal
  • 2
    AI literacy curriculum statement — the shortest document and the one an inspector asks for first: framework, map, age arrangement, screen-free share, tracking. Universal
  • 3
    Assessment integrity addendum — the acknowledgement rule, authentication before and after the declaration, marking, exam-day devices, and honest wording on detectors. UK / JCQ first, with the IB-aligned version worked in full
  • 4
    Tool vetting record and DPIA screen — one record per tool, with five knock-out findings that end an assessment early, a 15-question bank for high-stakes tools, and AI Act risk classification built in. EU · UK · structured on UNICEF’s EdTech for Good Framework 2.0
  • 5
    Staff guidance and the Article 4 training file — the staffroom one-pager, plus the whole of Step 3 as its evidence half. EU first; competence evidence everywhere
  • 6
    Parent and carer communications pack — launch letter, age lines with the reasons, homework note, exam-season note, student assembly outline. Universal
  • 7
    Student agreement, age-banded — one page per band, in student language, taught rather than merely signed. Universal · adjust to your consent age

The two worked schools

The British path

Fenwick Vale School

A fictional secondary in England: JCQ centre, UK GDPR, DfE context, digital consent age 13. All seven documents written out with one defensible decision made at every fork.

The EU international path

Aurelia International School, Valencia

A fictional IB continuum school in Spain: EU AI Act, GDPR with Spain’s consent age of 14, the AEPD as supervisory authority, an international parent body. All seven documents, again in full.

Running British qualifications inside an EU host country? Combine the two: the JCQ material from Fenwick Vale, the AI Act and GDPR material from Aurelia. The pack says exactly where the seams are.

A taste of the pack

“A vendor that will not sign a data processing agreement is telling you it does not consider itself your processor. Believe it, and walk away. … Most of the work is reading the vendor’s own documents. If it takes much longer because the answers are hard to find, write that down: how hard a vendor makes this is itself a finding.”

From Document 4, the tool vetting record

Get the pack

Introductory price

€149

One payment, for your whole school. Yours for as long as we host it, with updates included — and this material will need updating, because the rules are still moving.

  • The 35-item readiness checklist, printable, with scoring bands
  • All seven documents as blank fill-in templates
  • Two complete worked sets: a JCQ secondary in England, an IB school in Spain
  • The tool vetting record in full, one copy per tool, with the five knock-outs
  • The Article 4 training file: plan, five session outlines, attendance and refresh records
  • Four parent letters, the curriculum mapping grid and a first-term rollout plan
  • Licensed for one school; every page prints cleanly

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This is careful general guidance, not legal advice: your data protection officer and your school’s counsel have the final word on anything you adopt. Both example schools are fictional, and every decision shown in them is one defensible choice rather than the only one.

Licence: the pack is licensed to the purchasing school, for use across that school’s own staff and sites. Adapt the documents freely into your own policies — that is what they are for — but please don’t redistribute or resell the pack itself. Multi-school groups and trusts: write to [email protected].

Document 4 is structured around the three-layer evidence approach of the EdTech for Good Framework 2.0 © 2026 UNICEF, licensed CC BY 4.0, with questions and guidance written by AI Safe Lens and crosswalked to GDPR and EU AI Act obligations. UNICEF does not endorse AI Safe Lens or this adaptation.

Our free resources stay free: the school leaders’ toolkit keeps the whole method, the checklist and every document explained, and buying nothing keeps full access to it and to everything in the resource library.